# Bates Numbering & Stamping Software > Bates numbering software that stamps sequential numbers and confidentiality legends across the full production — held stable through dedup and re-sorting. Canonical page: https://medrecords.ai/product/bates-numbering-stamping/ --- NewWe now read the actual MRI and CT imaging — not just the radiologist's 1-page report. [See how →](https://medrecords.ai/product/imaging/) [Home](https://medrecords.ai/) ›[Product](https://medrecords.ai/product/) › — Bates Numbering & Stamping BATES NUMBERING SOFTWARE ## Every page, numbered once — and it stays that way through every sort, merge, and export. Bates numbering and stamping software from Medrecords AI applies sequential Bates numbers and confidentiality legends across the full production in one automatic pass. The numbering holds stable through deduplication, re-sorting, and packet-building, so a page keeps the same number for the life of the file — and citations speak Bates. [Test a file ](https://medrecords.ai/test-a-file/?src=product-bates-numbering-stamping) [Book a demo](https://medrecords.ai/demo/) Adams, Timothy — right knee · Case #IME-4812 342 pages · 2 packets Stamp Prefix: ADAMS Start: 000001 Legend: CONFIDENTIAL Page — Document — Bates p.1 ED Visit — Intake ADAMS-000001 p.2 Progress Note ADAMS-000002 p.140 Quarantined — other patient HELD OUT p.342 MRI Report — Right Knee ADAMS-000342 11 duplicates removed — numbering unchanged In action — Case #IME-4812 342 pages across 2 packets, stamped **ADAMS-000001 through ADAMS-000342** in one pass — 11 duplicates removed, every number held. ### One pass across the whole production. Set the prefix, starting number, and padding once, and every page in the production is stamped sequentially — no page-by-page work, no export to a separate stamping tool. Confidentiality and AEO legends go on in the same pass, per page or per document range. Custom prefixes and numbering per case or client Numbers and legends applied together, not in 2 tools Stamp configuration Case #IME-4812 Prefix ADAMS Start at 000001 Legend CONFIDENTIAL Scope 342 pages · 2 packets Position: bottom-right · footer-safe READY TO STAMP File re-sorted by provider — numbers held after dedup Document — Order — Bates MRI Report — Right Knee moved up ADAMS-000342 ED Visit — Intake moved down ADAMS-000001 Progress Note unchanged ADAMS-000002 Duplicate — removed 1 of 11 NOT REUSED ### Numbering that survives the life of the file. A Bates number belongs to the page, not to its position in a list. Deduplicate the file, re-sort it by provider, rebuild the packet: the order changes, the numbers do not. A removed duplicate's number is retired, never reassigned, and a re-production continues the sequence instead of renumbering. Stable through dedup, sorting, and packet-building Retired numbers never reassigned — no phantom pages ### Citations that speak Bates. Once a production is stamped, every citation in the chronology, summaries, and Q&A answers can carry the Bates reference alongside the page reference. The platform's p.140 and the court file's ADAMS-000140 are the same page, so your work product reads in the register opposing counsel and the court actually use. Cite by page, by Bates number, or both Exports keep live links back to the stamped page Chronology entry → production reference Right knee MRI ordered after continued instability; 7 visits improving since 4/02. p.140 ADAMS-000140 Dictated addendum transcribed to structured text: 14-min dictation, 2,140 words. p.342 ADAMS-000342 Same page, 2 registers — internal page reference and production Bates number stay in sync. Production record · Case #IME-4812 locked Range stamped ADAMS-000001 – ADAMS-000342 Legends applied CONFIDENTIAL · full range Duplicates retired 11 · numbers not reused Every stamped page traceable to source Audit-grade by construction ### A number you can defend, on a page you can trace. Every stamped page stays linked to the source document it came from, and every stamping run is recorded: range, legends, and retired numbers. When opposing counsel asks why ADAMS-000141 follows a gap, the answer is in the production record — not in someone's memory. [See Hyperlinked Exports ](https://medrecords.ai/product/hyperlinked-exports/) ### From raw packet to numbered production. 3 steps — the stamping happens inside the same platform that sorted and deduplicated the file. STEP 1 Upload and organize Drop the production set. Pages are read, sorted, and deduplicated; anything questionable is flagged for review first. STEP 2 Set prefix and legends Choose the prefix, starting number, and any confidentiality or AEO legends — per case, per client, per packet. STEP 3 Stamp and export The full range is stamped in one pass and exported production-ready, with the run recorded for later reference. ### Who stamps productions with it. Anyone who produces a file and then has to live with the numbering. [ Law firms Discovery productions numbered and legended in one pass — and citations that already speak Bates. For law firms ](https://medrecords.ai/solutions/law-firms/) [ IME organizations Exam files referenced by stable page numbers, so the report and the record never drift apart. For IME orgs ](https://medrecords.ai/solutions/medical-evaluators/) [ TPAs & case management Claim files produced to counsel with numbering that survives every later re-sort and re-production. For TPAs ](https://medrecords.ai/solutions/tpas/) FAQ ### Bates numbering, answered. Yes. Set the prefix, starting number, and legend once, and every page in the production is stamped in a single pass — hundreds or thousands of pages, across multiple packets. No page-by-page stamping, and no separate tool between review and production. Yes. Prefixes, number padding, and starting values are configured per case, so each client or matter keeps its own convention — ADAMS-000001 for one file, a different prefix for the next. The platform remembers the convention for re-productions in the same matter. Nothing. A Bates number is assigned to the page itself, not to its position in a list. Deduplication, re-sorting, and packet-building change the order you see, never the number a page carries — and a re-production picks up the sequence where the last one ended instead of renumbering. Yes. Confidentiality and Attorneys'-Eyes-Only legends are stamped alongside the Bates number in one pass, per page or per document range, so a protective-order production goes out numbered and legended together rather than through 2 tools. Yes. Once a production is stamped, every citation in the chronology, summaries, and Q&A answers can display the Bates number next to the page reference — p.140 and ADAMS-000140 point to the same page — so work product reads in the register the court file uses. ### Related capabilities. Stamping is the last step of a pipeline — these are the steps around it. [ PHI Redaction & Production Prep Suggested redactions, human-approved, on a logged production copy. Explore ](https://medrecords.ai/product/medical-records-redaction/) [ Document Sorting & Packet Builder Rule-based sorting and packet assembly before the stamp goes on. Explore ](https://medrecords.ai/product/document-sorting-packet-builder/) [ Medical Record Deduplication One canonical copy of every page — numbering held stable through removal. Explore ](https://medrecords.ai/product/medical-record-deduplication/) [ Hyperlinked Exports Word and HTML exports with live links back to every stamped source page. Explore ](https://medrecords.ai/product/hyperlinked-exports/) ### Number your next production automatically. Upload a file and get it back sorted, deduplicated, and Bates-stamped — with every citation pointing at a page that keeps its number. Handled under our BAA; never used to train a model. [Test a file ](https://medrecords.ai/test-a-file/?src=product-bates-numbering-stamping) [Book a demo](https://medrecords.ai/demo/) [All capabilities ](https://medrecords.ai/product/)