# Report Writing Instructions Software > Set a standing tone and style instruction once and every report Medrecords AI generates follows it automatically — formality, phrasing, structure. Facts and citations stay locked to source pages regardless of style. Canonical page: https://medrecords.ai/product/report-writing-instructions/ --- NewWe now read the actual MRI and CT imaging — not just the radiologist's 1-page report. [See how →](https://medrecords.ai/product/imaging/) [Home](https://medrecords.ai/) ›[Product](https://medrecords.ai/product/) › — Report Writing Instructions Report Writing Instructions ## Write the instruction once. Every report reads like you wrote it. Report Writing Instructions let you set a standing tone and style guide once — formality level, phrasing preferences, section structure — and every report generated afterward follows it automatically, so a report written for a defense firm doesn't read like one written for a plaintiff's attorney, without re-specifying preferences case by case. [Book a demo](https://medrecords.ai/demo/) [Test a file ](https://medrecords.ai/test-a-file/?src=product-report-writing-instructions) Standing style guide Active Formal Plain-language Bullet-first Third-person, no contractions. Findings before summary. Cite every claim to its source page. Applies to Chronology narrative IME report draft Demand letter Built on medical-record intelligence One instruction, saved once, carried into **every report the platform writes** from that point forward. ### Set the tone once. It sticks. Write your standing instruction the way you'd brief a new associate: formality level, first- or third-person, whether findings lead or the summary does, and phrasing preferences like avoiding contractions or hedging language. Save it once and it's applied to every report generation from then on — no re-typing the same preamble into every prompt. Formality, phrasing, and section structure — set as a standing default Applies automatically to chronology narratives, IME drafts, and demand letters alike Instruction fields Tone — Formal, third-person Structure — Findings → summary → citations Phrasing — No contractions, no hedging Status — Saved · applied automatically Same finding, two voices — same citation Formal — p.63 The claimant's cervical MRI, dated within the relevant treatment window, demonstrates a disc protrusion at C5-C6 consistent with the reported mechanism of injury. Plain-language — p.63 The cervical MRI shows a disc protrusion at C5-C6 — consistent with how the injury happened. ### The voice changes. The citation doesn't. A writing instruction reaches phrasing and structure — it never touches which facts appear or how they're sourced. The same finding, drafted formal or plain-language, cites the same page. Switching your standing instruction changes how a report reads, not what it says. Every claim still traces to its source page, whichever style is active Style is a presentation layer on top of the same underlying evidence Without a standing instruction Re-typed into every prompt, on every case, by every reviewer. With a standing instruction The differentiator ### Not a prompt you write every time. A default you set once. Generic AI drafting tools reset to a blank slate on every request — you re-describe tone and structure in the prompt each time, and the next reviewer starts from scratch too. A standing instruction lives with your account, so it's inherited automatically, across cases and across report types, until you change it. [See Branding & Export Controls ](https://medrecords.ai/product/branding-export-controls/) ### From standing instruction to finished report. 4 steps, set once — applied to every report you generate after. Write your instruction Tone, formality, structure, and phrasing preferences — as plain text. Save it as your standing default Set once at the reviewer or workspace level — no per-report reselection. Generate any report Chronology narrative, IME draft, or demand letter — it inherits the instruction. Facts stay locked to citations The style changes; every claim still traces back to its source page. ### Who sets a standing instruction. Anyone generating reports at volume, in a voice their reviewer or their client expects. [ Legal nurse consultants One voice across every summary, whichever attorney it's written for. For LNCs ](https://medrecords.ai/solutions/legal-nurse-consultants/) [ Law firms House style applied automatically, associate to associate. For law firms ](https://medrecords.ai/solutions/law-firms/) [ IME organizations Every evaluator's draft matches the format the panel expects. For IME orgs ](https://medrecords.ai/solutions/ime/) [ Insurance carriers Claims files read the same, in-house or on a panel roster. For carriers ](https://medrecords.ai/solutions/insurance-carriers/) ### Related features. Report Writing Instructions works alongside the rest of the reporting toolkit. [ Custom Report Builder Build the template your standing instruction fills in. See the feature ](https://medrecords.ai/product/custom-report-builder/) [ Branding & Export Controls Your voice on the page, your letterhead on the export. See the feature ](https://medrecords.ai/product/branding-export-controls/) [ Narrative Summary The prose output your writing instruction shapes most directly. See the feature ](https://medrecords.ai/product/narrative-summary/) FAQ ### Report Writing Instructions, answered. It's a standing tone and style instruction — set once and saved to your account or workspace — that every report generation follows automatically, instead of you re-specifying formality, phrasing, and structure each time you generate a report. Tone and style: formality level, first-person versus third-person phrasing, section structure and ordering, and preferences like avoiding contractions or hedging language. It does not control what facts appear in a report or how they're sourced. Automatically once saved. Any report you generate afterward — a chronology narrative, an IME report draft, a demand letter — inherits the standing instruction without you having to reselect it. No. Instructions steer tone and style, not facts or citations — every claim in the output still traces to a source page regardless of which writing instruction is applied. A formal draft and a plain-language draft of the same section cite the same pages. Yes. The instruction is set at the reviewer or workspace level, so two people working the same case can each generate output in their own voice without affecting the other's reports. It applies wherever Medrecords AI generates written report language — chronology narratives, IME report drafts, demand letters, and custom report templates — not just one output type. Yes. Editing the standing instruction takes effect on the next report you generate; it doesn't rewrite reports you've already exported. ### Set the tone once. See it hold across every report. Book a quick demo, or upload a single file and get a cited sample report back in your own voice. No commitment. Handled under our BAA; never used to train a model. [Book a demo](https://medrecords.ai/demo/) [Test a file ](https://medrecords.ai/test-a-file/?src=product-report-writing-instructions)