Scattered records in. A sorted, deduplicated, Bates-ready case file out.
Upload the raw production (mixed PDFs, faxes, discs); sorting, deduplication, wrong-patient quarantine, and packet building happen at upload, with a per-page audit of what was kept, merged, or flagged.
The review can't start until the sorting ends.
Most productions land as a pile: mixed PDFs, fax runs, disc images, the same page three times. So firms burn days of paralegal time, or ship the pile to a sorting vendor billed by the page. Keep it in-house instead: the sort happens at upload, and every kept, merged, or flagged page is logged.
Three steps between the pile and the packet.
Upload the raw production
Mixed PDFs, fax runs, disc images, portal exports: as they arrived, in any order. In the demo case, 342 pages in one unsorted upload.
The AI sorts, dedupes, and quarantines
Pages are ordered by encounter and provider, duplicates detected and removed, wrong-patient pages quarantined before analysis. Every decision lands in the per-page log.
You review and export
Spot-check the manifest, restore any removed page with a click, and export Bates-ready packets with the audit log alongside. Your file, your control, minutes after upload.
Every page accounted for, including the ones removed.
A sorted file is only trustworthy if you can say what happened to every page in the original production. Deduplication here is not deletion: each removed page is logged with a pointer to the copy that stayed, and can be restored with a click.
In the demo case, page 140 belonged to a different patient. It was quarantined before analysis and logged, not quietly dropped or quietly used. When opposing counsel asks how the file was assembled, the audit trail answers for you.
The rules the platform never breaks.
HIPAA, under a signed BAA
Every file is handled under our Business Associate Agreement, from the first byte.
Never trains a model
Your records are never used to train any AI model — ours or anyone else's.
Every line cited
If we can't cite it, we don't say it. Every sentence links to its source page.
Deleted after delivery
Files are deleted 30 days after delivery, with a full audit log of every access.
Four capabilities behind every clean file.
The sorted case file is the first deliverable of the same platform that reads and cites the whole record.
Document sorting & packet builder
Mixed uploads become ordered packets: by provider, by encounter, in chronological order, ready for Bates numbering on export.
Medical record deduplication
Exact and near-duplicate pages are detected, removed, and logged — with a pointer to the copy that stayed and a one-click restore.
Co-mingled records detection
Pages that belong to a different patient are caught and quarantined before analysis, so they never contaminate the file or the review.
Missing records identification
Gaps in the treatment thread are surfaced: the visits and reports the production implies but does not contain, listed for follow-up.
Medical record sorting, answered.
Send the mess. Get back a case file.
Sorted, deduplicated, quarantined — and logged page by page.