NewMissing Records Detection: flags every visit, provider, and date missing from the file. See how →
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  3. Workers' comp
Workers' compensation claims

The prior injury decides apportionment. Find it before the carrier does.

Medrecords AI builds 1 cited timeline from the date of injury to return to work: the employer file, every treating visit, the prior injury to the same body part and every gap in care. Every entry links to its page. Impairment and apportionment stay with the evaluating physician.

By Ahmed Jemaa, Co-Founder & CEO of Medrecords AI · Published 8 Jul 2026 · Updated 26 Sep 2026

Book a demo See a sample chronology
  • HIPAA, under a BAA
  • SOC 2
  • 100 pages a minute
  • First case is free on us
1 claim, 2 filestap a point
Employer file
Treating records
14 Aug 2019Urgent careTreating records

Lumbar strain after lifting at home. 3 visits.

p. 31apportionment evidence
Illustrative case. The worker, employer, dates and pages are fictional.
30days

In California, the time an injured worker has to give the employer notice.

Cal. Lab. Code §5400
90days

In California, a claim not denied within this window after the claim form is presumed compensable.

Cal. Lab. Code §5402(b)
1year

The basic California deadline to file for benefits from the date of injury.

Cal. Lab. Code §5405
100pages a minute

How fast Medrecords AI reads the file.

Medrecords AI
Where comp claims turn

6 places the carrier looks first. The chronology gets you there before they do.

A comp file grows for years and changes hands between adjusters, nurses and counsel. These are the points where it gets decided, each flagged with its page.

Employer file

The date of injury and notice

The injury date, the notice date and the claim form date from the employer file, set against the statutory clocks.

Cal. Lab. Code §5400
Employer file

Work status

Every work status note and duty offer in order, so the handover never loses the current restriction.

cited
Treating records

The prior injury

Earlier treatment for the same body part, with the page. Apportionment turns on it.

Cal. Lab. Code §4663
Treating records

The gap in care

Every interval over 30 days between visits, with both dates, flagged the week it opens.

flagged
Treating records

Future care

Every note that predicts more treatment, collected for the settlement and any Medicare set-aside.

future care
Both

The records that never arrived

The therapy notes a referral ordered, the imaging a report cites, the evaluation the adjuster requested. Listed with the page that points to each one.

missing-records list
Sample output

What comes back: the employer file and the treating records, every line cited.

DateSourceFindingPageFlag
11 Feb 2023Employer's first reportLifting a 60-pound box. Low back.p. 2cited
13 Feb 2023Claim formSigned by the employee 2 days after the injury.p. 5notice date
12 Jun 2023Modified duty offerNo lifting over 20 pounds.p. 31cited
2 Oct 2023Return to workFull duty.p. 44cited
Fictional case built for this page. Real output carries the same columns, with every page linked to the source PDF.
How it works

Send the comp file. Get 1 timeline back.

What you send

  • The employer's first report, claim form and duty offers
  • Treating, therapy and imaging records
  • Prior records for the same body part
  • Evaluator reports and utilization review decisions
  • Any format: PDFs, scans, faxes, phone photos

What you get

  • A page-cited chronology from the date of injury forward
  • Prior injuries to the same body part, flagged
  • Every gap in care over 30 days, with both dates
  • Current work status on top
  • Future care notes for settlement and set-aside

We lay out the record. The evaluator rates and apportions.

We assemble and cite what the employer file and the treating records say. We do not rate impairment, apportion causation or decide whether the injury is compensable. Those belong to the evaluating physician, the adjuster and the board.

HIPAA, under a signed BAAEvery file is handled under our Business Associate Agreement.
SOC 2Encryption in transit and at rest, and PHI access logging on every event.
Never trains a modelYour records never train any AI model, ours or anyone else’s.
Deleted after deliveryFiles are deleted 30 days after delivery, with an audit log of every access.
Questions

Workers' comp record review, answered.

What does it produce for a comp file?

A dated chronology in strict order across every provider in the file, a summary, a missing-records list, and flags on prior conditions, treatment gaps and evidence relevant to apportionment. Each line links to the page it came from so the adjuster, nurse or physician can verify it.

Does it apportion or rate impairment?

No. It surfaces the evidence, dated and cited; apportionment, impairment ratings and causation remain with the evaluating physician, and claim decisions with the adjuster. The software drafts and cites; you review, you revise, you sign.

Can it help with a Medicare set-aside?

Yes. The Medicare set-aside deliverable reconciles treatment history and billing and cites each projected item to the record, drafted for the MSA specialist who reviews and signs it. See /deliverables/medicare-set-aside/ for what the draft contains.

What does it cost?

Self-Service starts at 10 cents per deduplicated page and scales down to as low as 5 cents with volume; exact duplicates are never billed and there is no subscription. Carriers and large TPAs that need PHI to stay in their own cloud can use the flat-licence Enterprise On-Prem plan.

Related case types

California QME recordsImpairment rating recordsMedicare set-asideLongshore and DBATrain accidents and FELASelf-insured employersEvery case type

Send us 1 comp file. The first case is free on us.

Book a short demo. After it we open trial access on one of your own cases, the first one free on us, with the timeline back page-cited.

Book a demo See pricing

Sources

Every rule, regulation, statute and published standard named on this page is linked below to the text the body that issues it puts out, read on the date shown. Where a standard is sold rather than published, the link goes to its publisher's page for it. A few rules are named without a link, because no source we could read and confirm publishes them.

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