The onset date
The first records that support the alleged onset, and any that cut against it, set on the same line.
onset dateNewMissing Records Detection: flags every visit, provider, and date missing from the file. See how →
- Solutions
- Case types
- Social Security disability
The hearing turns on years of visits. Put the right pages on top.
Medrecords AI reads the full medical file across every provider and builds the chronology the claim rests on: the alleged onset, the function notes, the medical source statements and every gap in care with the reason the chart gives. Every entry links to its page.
- HIPAA, under a BAA
- SOC 2
- 100 pages a minute
- First case is free on us
1 claimant, 2 filestap a point
Treating records
SSA file
15 Nov 2023Community clinicTreating records
Care resumed. Note says treatment stopped when insurance lapsed.
Illustrative case. The claimant, dates and pages are fictional.
12months
How long an impairment must last, or be expected to last, to count as a disability.
20 CFR §404.150920of 40 quarters
Work credits most claimants need in the 10 years before disability to be insured.
20 CFR §404.130100pages a minute
How fast Medrecords AI reads the file.
Medrecords AI
Where disability claims turn
Treating records Treating records Treating records SSA file SSA file Both
6 places the hearing looks first. The chronology gets you there before it does.
A disability file runs years and crosses a dozen providers. The decision rests on a handful of dates and the notes that describe what the claimant can do. These are the points that decide it, each flagged with its page.
The function notes
Every note on sitting, standing, lifting, reaching, concentration and attendance, quoted with the page. The notes that matter for residual functional capacity, in 1 place.
function noteThe gap in care
Every interval over 30 days, with both dates and the reason the chart gives, such as lost insurance or a hospital stay elsewhere.
reason for gapThe records the agency never had
Treating records dated before the determination that are not in the exhibit file, listed for submission.
missing recordsThe consultative exam
What the examiner saw and reviewed, set beside years of treating notes.
flaggedThe duration
Treatment for each impairment across the months, so the 12-month duration is visible on 1 page.
20 CFR §404.1509
Sample output
What comes back: the treating file and the SSA file, every line cited.
| Date | Source | Finding | Page | Flag |
|---|---|---|---|---|
| 12 Jan 2022 | Primary care | Joint pain in both hands. Referred to rheumatology. | p. 14 | cited |
| 3 Mar 2022 | Rheumatology | Systemic lupus. Hydroxychloroquine started. | p. 30 | cited |
| 20 Apr 2023 | Rheumatology | Stands 20 minutes at a time. Flares twice a month. | p. 77 | function note |
| 1 Aug to 15 Nov 2023 | No provider | No visits for 106 days. | none | gap, 106 days |
| 15 Nov 2023 | Community clinic | Care resumed. Note says treatment stopped when insurance lapsed. | p. 96 | reason for gap |
| 6 Jun 2024 | Rheumatology | Medical source statement: off task 20% of the workday. | p. 131 | cited |
| Date | Source | Finding | Page | Flag |
|---|---|---|---|---|
| 1 Mar 2023 | Work history report | Last day worked. | p. 3 | onset date |
| 10 Jan 2024 | Initial determination | Denied. Rheumatology notes from 2023 not in the file. | p. 8 | missing records |
| 2 Aug 2024 | Consultative exam | 15-minute exam. No treating records reviewed. | p. 19 | flagged |
| 14 Mar 2025 | Hearing notice | Hearing set before an administrative law judge. | p. 22 | cited |
Fictional case built for this page. Real output carries the same columns, with every page linked to the source PDF.
How it works
Send the medical file. Get the chronology back.
What you send
- Treating records from every provider, in any order
- The SSA exhibit file and consultative exam reports
- Medical source statements and function reports
- Pharmacy and hospital records
- Any format: PDFs, scans, faxes, phone photos
What you get
- A page-cited chronology across every provider
- Function notes collected by activity
- Every gap in care, with the reason the chart gives
- Treating records missing from the exhibit file
- Export into your brief or hearing outline
We organize the record. You argue the claim.
We assemble and cite what the treating and SSA records say. We do not decide eligibility, predict the outcome, assess residual functional capacity or fill out SSA forms. Those belong to you, the treating sources and the agency.
HIPAA, under a signed BAAEvery file is handled under our Business Associate Agreement.
SOC 2Encryption in transit and at rest, and PHI access logging on every event.
Never trains a modelYour records never train any AI model, ours or anyone else’s.
Deleted after deliveryFiles are deleted 30 days after delivery, with an audit log of every access.
Questions
Social Security disability record review, answered.
Does it determine eligibility or predict approval?
No. Medrecords AI organizes the medical file into a cited chronology and flags gaps in care; it never determines disability eligibility, predicts approval odds, or assesses residual functional capacity. That determination belongs to the adjudicator.
Do you retrieve records from providers or SSA?
No. Medrecords AI does not retrieve records from providers, hospitals, or the Social Security Administration. You bring the file you already have; review starts in minutes from upload.
Can it handle records from multiple providers and formats?
Yes. Years of records spanning multiple providers; scans, PDFs, faxes, handwriting; are read together and merged into a single chronology, in whatever format they arrive.
Does it fill out the function report or complete SSA forms?
No. It organizes and cites the treatment history relevant to the claim so the advocate or attorney can complete the function report and other forms with the record in hand; it doesn't fill out or submit forms itself.
What does it cost?
From 10¢ to as low as 5¢ a page, duplicate pages free. A 1,800-page file is priced the same way as a 50-page one: by the page, with every line cited.
Related case types
Send us 1 disability file. The first case is free on us.
Book a short demo. After it we open trial access on one of your own cases, the first one free on us, with the chronology back page-cited.
Sources
Every rule, regulation, statute and published standard named on this page is linked below to the text the body that issues it puts out, read on the date shown. Where a standard is sold rather than published, the link goes to its publisher's page for it. A few rules are named without a link, because no source we could read and confirm publishes them.
- 20 CFR 404.130 — eCFR, read 25 Sep 2026
- 20 CFR 404.1509 — eCFR, read 25 Sep 2026
- 42 U.S.C. 423 — Cornell LII, read 25 Sep 2026