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Switching from InPractice AI
What you keep, what changes, and how to test on 1 file first
Nothing has to migrate. Keep your InPractice exports and credits, run your next hard case through both tools, and move new cases only if Medrecords AI wins on your file.
What you keep and what changes
| Item | With InPractice AI | With Medrecords AI | What to do |
|---|---|---|---|
| Past cases and exports | Word, PDF and Excel exports, with an option to include original records | DOCX, PDF and HTML exports with live page links | Keep old exports where they are; nothing needs to migrate |
| Unused credits | Credits never expire, per its pricing page | Credits never expire | Use up InPractice credits on routine files while you test |
| Billing unit | Packs from $0.15 down to $0.07 per page | 10¢ per deduplicated page, down to 5¢ at volume | Compare billed pages, not only the rate |
| Duplicate pages | "Exact duplicates hidden automatically"; billing for them not stated | Removed first and never billed | Ask InPractice in writing how a hidden duplicate is billed |
| Users | Unlimited users sharing 1 pool of credits | No seat fees | Invite the same team |
| Speed | 3 seconds a page, about 20 pages a minute | About 100 pages a minute | Time both on the same file |
| Compliance | "HIPAA compliant and works with Vanta"; SOC 2 not found on its pages | SOC 2 and HIPAA; BAA signed at signup | Sign the BAA before you upload client records |
InPractice facts come from its own pages, captured 23 Oct 2026, and its pricing page. Prices as of 26 Oct 2026. Medrecords AI facts come from our pricing page.
How do you switch from InPractice AI to Medrecords AI?
You do not migrate anything. InPractice credits never expire, per its pricing page checked 26 Oct 2026, so unused packs stay usable while you test. Book a demo, get access within 1 business day, and run 1 real case through both tools. Compare the billed pages, the speed and 10 random cites. Move new cases if Medrecords AI wins on your file; leave closed cases and their exports where they are.
Should you switch at all?
- Stay with InPractice AI if you buy 100,000 pages at a time on clean files (its $0.07 tier beats our 10¢ list price), your team works from Excel exports, or a chronology is all you need.
- Choose Medrecords AI if duplicate pages inflate your bills, you need to know which records are missing, or you need IME report drafts and demand packages, not only a chronology.
A 5-step switch plan
- Pick 1 hard case. At least 1,000 pages from 3 or more providers, ideally a file your current tool struggled with.
- Book a demo. Access opens within 1 business day, and the BAA is signed at signup.
- Upload the same file to both tools. Medrecords AI takes uploads through a portal, SFTP or API, including scans, handwriting and DICOM studies.
- Score the 6 checks below. Write the results down before anyone looks at price.
- Move new cases if Medrecords AI wins. Finish open cases where they started. Closed cases and their exports stay where they are.
What will the same file cost?
| Scenario | Medrecords AI | InPractice AI |
|---|---|---|
| 1,000 pages, no duplicates | $100 at 10¢ | $150 at $0.15 (smallest pack) |
| 1,000 pages with 150 exact duplicates | $85 (850 billable pages) | $150 if hidden duplicates are billed; ask |
| 20,000 pages bought at once | $2,000 at 10¢ | $2,000 at $0.10 |
| 100,000 clean pages bought at once | $10,000 at 10¢ list, less at the 5¢ volume rate | $7,000 at $0.07 |
Arithmetic from each vendor's published rates, prices as of 26 Oct 2026. Your bill depends on how many pages repeat in your file.
Below 20,000 pages Medrecords AI is cheaper at list price. At 100,000 clean pages InPractice is cheaper. Duplicates move the gap, so count them on your own file before you decide.
6 checks to run on your own file
- Billable pages. Ask each tool how many pages it billed and compare that to the unique page count.
- Speed. Time each run from upload to finished chronology.
- 10 random cites. Open 10 cited pages in each output and count how many support the line.
- The missing provider. Remove 1 provider's records before upload and see which tool tells you something is missing.
- Wrong patient. If any page belongs to someone else, see which tool flags it.
- The export. Open the export outside the tool and click a page link.
Where does InPractice AI still win?
On a published volume ladder up to 100,000 pages, Excel export, and a per-case usage and spend report you can bill back to a client. If those matter most, stay. Medrecords AI does not request or retrieve records for you; it reads only the files you upload, and a qualified reviewer still checks the output.
Frequently asked questions
Do I lose my InPractice AI credits if I switch?
No. InPractice's pricing page, checked 26 Oct 2026, says its credits never expire, so you can keep using them on routine files. Medrecords AI credits never expire either.
Do I need to move old cases into Medrecords AI?
No. Keep closed cases and their exports where they are. Upload a past file only if you want a new output from it, such as a missing-records list or an IME report draft.
How long does the switch take?
Access opens within 1 business day after a demo. Medrecords AI reads about 100 pages a minute, so a 1,000-page test file takes about 10 minutes and you can compare both tools on the same case in a day.
Is Medrecords AI cheaper than InPractice AI?
At 1,000 pages Medrecords AI costs $100 and InPractice's smallest pack $150. At 100,000 clean pages InPractice's $0.07 tier is cheaper than our 10¢ list price. On files with many duplicates, Medrecords AI can cost less because it never bills duplicate pages.
Sources
- InPractice pricing (checked 26 Oct 2026)
- InPractice homepage (captured 23 Oct 2026)
- Medrecords AI vs InPractice AI, the full comparison these facts come from
- Medical record review pricing report